BOARD OF DIRECTORS MEETING
October 21, 2019
MEETING: The regular session of the Board of Directors of Sandstone Villas Homeowners Association was held on Monday October 21, 2019 at 5:00 p.m. at the onsite meeting room.
PRESENT: Kay Chabot, President
Steve Costlow, Vice President
Jeff Grabb, Treasurer
ABSENT: Jim Wyno, Secretary and Sallyanne Monti, Director
ALSO PRESENT: Jennifer Huntsman of Desert Management.
CALL TO ORDER: The meeting was called to order by President Kay Chabot at 5:00 p.m. Kay welcomed and introduced the owners present.
EXECUTIVE REPORT: The Board met in executive to approve minutes, discuss owner issues, personnel, and contracts and hold a hearing.
SECRETARY’S REPORT: Jeff made the motion to approve the minutes of September 30, 2019, seconded by Steve. Motion carried.
TREASURER’S REPORT: Jeff reported on the September 2019 financials and read the balance sheet and income and expense statement. Jeff made the motion to approve the September 2019 financials as presented, seconded by Steve. Motion carried. All Board members reviewed September financials.
DELINQUENCIES: No action needed at this meeting.
LANDSCAPE: Jeff said that over the summer we let the bushes grow to look more natural. The water has been shut off for the scalping process and we lost a few bushes from the summer heat. The next walk will be next week.
ARCHITECTURAL: Jeff made the motion to approve unit 71 to redo their bathroom, seconded by Steve. Motion carried.
Sandstone Villas DRAFT
October 21, 2019
PRESERVATION: Jim C said that the fitness room door was sticking at the bottom and we will have that looked at and the pedestrian gates. We are also getting new complex maps made for the front entrances as well as fixing the light fixtures in those areas. Also some trees in the driveway area need to be trimmed.
COMMUNICATION: Kay said she got out the newsletter regarding the new laundry room cards.
SOCIAL: Kay said that Jody is now the chairperson of the social committee and is now doing the flyers for the parties. The social is November 16th at 3:00 p.m.
BIKE ROOM: Nothing to report.
OPEN FORUM: An owner asked when the pavers will be cleaned and artificial grass which he likes.
BUSINESS AT HAND
BEST SIGNS: The Board reviewed the cost for the new maps. Kay said that she would like to meet with Best Signs do go over exactly what we are wanting. Jeff made the motion to approve pending Kay meeting with Best Signs, seconded by Steve. Motion carried.
2020 BOARD MEETING CALENDAR: Reviewed.
LAUNDRY ROOMS: Kay said that the new key card system went very smoothly with no complications. Kay suggested that since we are experiencing issues with the fitness room that we should get that room on the key card too. Steve made the motion to approve the keycard system on the fitness room door, seconded by Jeff. Motion carried.
RETAINING WALL BID: Kay said that we were waiting on an additional estimate but never received it. She said we have the one from CPM at a cost of $3,600.00. Steve made the motion to approve, seconded by Jeff. Motion carried.
SHORT TREM VIOLATION FINES: Jeff made the motion to adopt the new short term fines, seconded by Steve. Motion carried.
#17 DRAINAGE ISSUE: Steve explained the issue with the leak that entered the unit 17 on the west wall. It was the roof drain gutter and that will be extended out. In addition, we have an estimate from Conserve at a cost of $1,250.00 to grade the area to keep water away from the building wall. Steve made the motion to approve pending he first discusses the job with BRS and if this Conserve job is still needed we move forward with that, seconded by Jeff. Motion carried.
GUTTER SCREENS: Steve said he spoke to BRS and those screens are not needed. NO action taken.
October 21, 2019
BEST PRICE PLUMBERS: Kay said that she spoke to Gregg and he will be doing a water type proofing in the laundry room where the water heater is so if it leaks it will not affect the unit next to that room. He said that the cost will not exceed $1800.00. Jeff made the motion to approve contingent upon meeting with Gregg prior to the start of the work to go over what exactly he will be doing, seconded by Steve. Motion carried.
ADJOURNMENT: There being no further business before the Board of Directors, Jeff made the motion to adjourn at 5:54 p.m., seconded by Steve. Motion carried.
NEXT MEETING: November 18, 2019 at 5:00 p.m. at the onsite meeting room.
ATTEST: ________________Kay Chabot______________________________