BOARD OF DIRECTORS MEETING
September 30, 2019
MEETING: The regular session of the Board of Directors of Sandstone Villas Homeowners Association was held on Monday September 30, 2019 at 5:00 p.m. at the onsite meeting room.
PRESENT: Kay Chabot, President
Steve Costlow, Vice President
Jeff Grabb, Treasurer
Jim Wyno, Secretary
ABSENT: Sallyanne Monti, Director
ALSO PRESENT: Jennifer Huntsman of Desert Management.
CALL TO ORDER: The meeting was called to order by President Kay Chabot at 5:00 p.m. Kay welcomed and introduced the owners present.
EXECUTIVE REPORT: The Board met in executive to approve minutes, discuss owner issues, personnel, and contracts.
SECRETARY’S REPORT: Jim made the motion to approve the minutes of July 15, 2019, seconded by Steve. Motion carried.
TREASURER’S REPORT: Jeff reported on the July and August 2019 financials and read the balance sheet and income and expense statement. Jeff made the motion to approve the July and August 2019 financials as presented, seconded by Steve. Motion carried. All Board members reviewed July and August financials.
DELINQUENCIES: No action needed at this meeting.
LANDSCAPE: Jeff said that this summer we did not trim and everything seemed to do okay. He said we will be trimming this fall.
ARCHITECTURAL: Jim made the motion to approve unit 73 bathroom, kitchen, and flooring, seconded by Jeff. Motion carried. Steve made the motion to approve unit 17 pending the location of the dryer exhaust vent, seconded by Jim. Motion carried.
SAFETY: Nothing to report.
PRESERVATION: Jim C welcomed Steve Rand to the committee. He said that we will be getting new map signs at the pedestrian gates. The laundry room washers were broken into and the money tray was stolen. The Board is discussing putting the doors on a key card system. Steve made the motion to approve
Sandstone Villas DRAFT
September 30, 2019
PRESERVATION CONT.: 4 key card systems not to exceed $10,000.00 and give Kay the authorization to approve when the estimate is in, seconded by Jeff. Motion carried.
COMMUNICATION: Kay said she will get out information on the new key card system as well as a date for the Thanksgiving social. .
SOCIAL: Kay said she does not think we will have an October social but definitely a November Thanksgiving social.
BIKE ROOM: Nothing to report.
OPEN FORUM: An owner said she thinks homeless are coming in a sleeping on the pool lounge chairs. An owner said she has had 3 floods from the water heater room and asked if the HOA can put something like waterproofing so this does not happen again.
BUSINESS AT HAND
RETAINING WALL BIDS: Kay said that we are looking into removing the old railroad ties and adding a block wall. Tabled until second bid has been received.
DRAFT AUDIT: Jim made the motion to ratify the approval of the draft audit at a cost of $1,950.00, seconded by Jeff. Motion carried.
EQ INSURANCE: Steve made the motion to ratify the approval of the Earthquake insurance renewal at a cost of $33,369.20, seconded by Jim. Motion carried. The Premium has gone up again this year, nearly $6,000 for the coming year due to several recent nearby seismic events.
SHORT TERM RENTAL VIOLATIONS FINE LETTER: Kay said that after the May meeting a letter was to go out to all owners regarding the new fines for short term rentals. The letter of explanation did not get sent in May by accident, so is being sent now along with a new comment period.
ADJOURNMENT: There being no further business before the Board of Directors, Jeff made the motion to adjourn at 5:52 p.m., seconded by Steve. Motion carried.
NEXT MEETING: October 21, 2019 at 5:00 p.m. at the onsite meeting room.