RECENT MINUTES

MEETING: The regular session of the Board of Directors of Sandstone Villas Homeowners Association was held on Monday October 19, 2020 at 3:00 p.m. conference call.

PRESENT: Kay Chabot, President
Steve Costlow, Vice President
Jeff Grabb, Secretary
Stephen Rand, Director

ALSO PRESENT: Jennifer Huntsman of Desert Management. Two owners present by conference call.

CALL TO ORDER: The meeting was called to order by President Kay Chabot at 3:00 p.m.

EXECUTIVE SESSION: The Board met in executive session to approve minutes and discuss owner issues, legal, and personnel.

SECRETARY’S REPORT: Jeff made the motion to approve the September 28, 2020 meeting minutes, seconded by Steve. Motion carried.

TREASURERS REPORT: Jennifer reported on the September 2020 financials and read the balance sheet and income/expense statement. In the operating account there is $519,553.35 and in the reserve there is $644,285.59 Total assets $1,224,647.29. Steve made the motion to approve the September 2020 financials as presented, seconded by Stephen. All Board members reviewed the financials.

2020 DRAFT BUDGET: Kay said she will work with Jennifer. Tabled.

DELINQUENCIES: No action needed.

COMMITTEES

LANDSCAPE: Jeff said he met with the landscaper last month and the basics continue. They are going to repair the bender boards and will be planting a few new plants by pool 3. The next landscape committee meeting is November 16th at 9:30a.m.



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ARCHITECTURAL: Stephen asked about the dryer vent in unit 164. The dryer is electric and vented. Stephen made the motion to approve unit 164 dryer and shower pending drawings of the shower and city permits, seconded by Steve. Motion carried.

PRESERVATION: kay said we have had some laundry room break-ins so we are looking at switching to coinless machines that will take a prepaid card to pay. Stephen said the dog walk has some trip hazards and Robert will take care of it for $325.00. Steve made the motion to approve, seconded by Jeff. Motion carried.

COMMUNICATION: Kay said she will send information on laundry rooms and masks and the CC&R amendments and architectural applications.

SOCIAL: None is held at this time.

BIKE ROOM: Kay said we purchased a new rack that will fit 10 more bikes in the 1900 bike room.

OPEN FORUM: An owner said he looks after pool 3 and he recently saw a suspicious person walking the complex.

BUSINESS AT HAND

PARKING LOT INFRASTRUCTURE: Kay said at some point we may need to add this to the parking lot for owners to charge their vehicles, the charger station would be the owners cost.

WEBMASTER: Kay said Paul is retiring from handling the HOA website and asked the Board if we should pay Jennifer do handle it. Jennifer said she would at no cost to the HOA.

NEW COMMITTEE MEMBERS: Jeff made the motion to accept Sandy Ivins, Dex Ostling and John Hazatone to be the new members of the landscape committee, seconded by Steve. Motion carried.

ELECTION RULES: Jeff made the motion to approve the election rules, seconded by Stephen. Motion carried.

2021 BOARD MEETING CALENDAR: Reviewed.






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October 19, 2020
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NOVEMBER BOARD MEETING: Kay asked the Board how they felt about meeting in person for the November meeting. No decision was made and it will depend on covid.

CORRESPONDENCE: Reviewed.

ADJOURNMENT: There being no further business before the Board of Directors, Stephen made the motion to adjourn at 3:38 p.m., seconded by Steve. Motion carried.

NEXT MEETING: November 16, 2020 at 3:00 p.m. conference call.

ATTEST: ______________________________________________
Kay Chabot___________________________






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