NOTICE OF MEETING:
In accordance with Civil Code section 4920, a notice of the meeting and agenda items were posted at the Community directories and sent via e-mail for the General Session Board of Directors meeting of the Sandstone Villas Homeowners Association held via Zoom Video conference due to COVID-19 restrictions.
MEETING: The regular session of the Board of Directors of Sandstone Villas Homeowners Association was held on Monday, July 19, 2021, at 3:00 p.m. via zoom.
PRESENT: Kay Chabot, President
Steve Costlow, Vice President
Jeff Grabb, Secretary
Stephen Rand, Treasure
Dex Ostling, Director
ALSO PRESENT: Jennie Tidwell of Desert Management, NLB, and a few homeowners
CALL TO ORDER: The meeting was called to order by President Kay Chabot at 3:00 p.m.
EXECUTIVE REPORT: Kay stated that the Board met in Executive Session to approve minutes, discuss a smoking issue that legal counsel is assisting the Board on, and discuss personnel regarding the new cleaning crew. Kay informed the homeowners that Martha suggested they deep clean the special rooms such as the fitness, laundry, kitchen, and meeting room 2x a year. This would include walls, windows inside and out, and ceiling fans.
CLOSING OF POLLS: Jeff Grabb made a motion to close the CC&R polls, seconded by Dex Ostling, motion passed unanimously. NLB started to open and count the ballots.
SECRETARY’S REPORT: Jeff Grabb made a motion to accept the May 2021 minutes, seconded by Steve Costlow motion passed unanimously.
TREASURER’S REPORT: Stephen Rand reported on the May and June 2021 financials and read the balance sheet and income and expense statement. Stephen Rand made the motion to approve the May & June 2021 financials as presented, seconded by Steve Costlow, motion passed unanimously.
Operating Account $501,052.67 Current Liabilities $43,818.33
Reserves Account $756,488.59 Reserves Liability $756,488.59
Receivables $8,280.77 Equity $494,445.33
Prepaid Assets $28,930.22
Total Assets Amount $1,294,752.25 Total $1,294,752.25
July 19, 2021
DELINQUENCIES: no action is needed at this meeting.
ARCHITECTURAL: Dex Ostling reported new Architectural Application is in digital format so it will be easier to use and send to Management. Dex has sent the new form to the Architectural Committee for final review. Dex also stated the new trashcan inserts look amazing. Stephen Rand made a motion, second by Dex Ostling, a motion passed unanimously to accept the Architectural applications that were previously approved by the Architectural Committee. Units 33 & 150 re-did their showers, and units 55, 56, 31, 140, and 144 replaced their windows. Kay Chabot stated Ron Rogers would like to join the Architectural Committee. Steve Costlow accepted, seconded by Dex Ostling, a motion passed unanimously to add Ron to the committee.
COMMUNICATION: Kay Chabot stated she will get a brief update out to homeowners soon.
LANDSCAPE: Jeff Grabb reported that the palm trees all have been trimmed, the landscape in front of the multisport court has been removed for the new fence but new landscape will be planted in the fall.
PRESERVATION: Stephen Rand reported the following; new higher multisport court looks great, Management found a new vendor that can replace pavers quicker than Farleys, the new directional signs have been put up at three locations, new building # signs will be up next week by Patrick, and the power washing company has had truck issues so will do the parking lot power washing in a few weeks. Lastly, Stephen mention this coming week the pool decks will be getting scrubbed.
SOCIAL: Kay said there was a nice get-together on July 3rd. Dex Ostling said about twelve people attended and it was great. Appetizers were set up potluck style, and people brought their drinks.
CC&R RESULTS: NLB said quorum was met with 76 ballots, 100 yes votes are needed to pass the parking amendment. NLB stated 116 ballots were received, the parking amendment passed 110 to 6. Kay stated nothing is changing to parking assignments, this was just to make sure when a unit sells, the covered spot goes with the unit.
OPEN FORUM: No comments made.
1.Ratify Gate System – Kay explained the front gate system needed total replacement. Kay thanked Management for doing what they could when it went out and tried to get it working again. Stephen Rand made a motion to accept the estimate for $4,500, seconded by Dex Ostling, motion passed unanimously.
2.Upstairs Laundry Scope of Work- Kay says this is a work in progress and the Architectural Committee has more questions for the Structural Engineer, this item is tabled.
3.Charging Stations- Jeff Grabb said no new information at this time. SCE has not responded to his emails. Jeff would like to give SCE more time to respond, if he doesn’t hear back by September he feels the HOA should go with Charge Point.
July 19, 2021
4.Meetings- Kay reported that she thought by September meetings could be held in person, but wanted the Board's opinion since there is a rise in Covid cases again. Dex stated he likes to continue to have zoom as an option even when meeting in person does happen. Board agrees September meeting should be zoom. Kay stated the cost to get WIFI in the meeting room is expensive, the Board can decide later about the location of future meetings.
CORRESPONDENCE: All correspondence in Board Packet has been reviewed by the Board.
ADJOURNMENT: There being no further business before the Board of Directors, Steve Costlow made a motion to adjourn, seconded by Stephen Rand, motion passed unanimously. The adjournment was at 3:30 p.m.
NEXT MEETING: September 27, 2021, at 3:00 p.m. via zoom.