NOTICE OF MEETING:
In accordance with Civil Code section 4920, notice of the meeting and agenda items were posted at the Community directories and sent via e-mail for the General Session Board of Directors meeting of the Sandstone Villas Homeowners Association held via Zoom Video conference due to COVID-19 restrictions.
MEETING: The regular session of the Board of Directors of Sandstone Villas Homeowners Association was held on Monday February 15, 2021 at 3:00 p.m. via zoom.
PRESENT: Kay Chabot, President
Steve Costlow, Vice President
Jeff Grabb, Secretary
Stephen Rand, Treasure
ALSO PRESENT: Jennie Tidwell of Desert Management and 11 homeowners
CALL TO ORDER: The meeting was called to order by President Kay Chabot at 3:02 p.m.
EXECUTIVE REPORT: Kay stated that the Board met in Executive Session to hold a hearing and to approve the executive minutes, to discuss owner issues, legal matters and personnel including appointment by unanimous vote of a vacant one-year Board Position due to resignation of Reynold Worch. Kay explained the Code of Conduct form for the Board and why it is important.
SECRETARY’S REPORT: Jeff Grabb made motion to accept the November 16, 2020 minutes, seconded by Steve Costlow, motion passed unanimously.
TREASURER’S REPORT: Stephen Rand reported on the November 2020, December 2020 and January 2021 financials and read the balance sheet and income and expense statement. Jeff Grabb made the motion to approve the November 2020, December 2020 and January 2021 financials as presented, seconded by Steve Costlow, motion passed unanimously.
Operating Account $503,154.97 Current Liabilities $32,601.78
Reserves Account $696,333.35 Reserves Liability $696,333.35
Receivables $8,274.36 Equity $511,025.98
Prepaid Assets $32,198.43
Total Assets Amount $1,239,961.11 Total $1,239,961.11
DELINQUENCIES: no action needed at this meeting.
February 15, 2021
LANDSCAPE: Jeff Grabb reported safety issue outside unit 114 & 115, need to remove 24 inches of sod replaced with gravel. Drainage issue outside 118-121, remove sod, grade and replace with gravel. He stated the 4-inch drain by pool was replaced with 12-inch drain. Jeff mentioned the hard trimming of Bougies and the Texas Rangers are coming back and replacement of other trees. Jeff will be getting new proposal for trimming. Jeff Grabb made motion to spend up to $1,200 on trimming, Stephen Rand seconded, motion passed unanimously.
ARCHITECTURAL: Kay Chabot reported new Architectural committee joining Corey Dickenson are, Dan Webb Chairman, Brad Prescott and Lera Radd. Stephen Rand motioned to bring on the new members to Architectural, Steve Costlow seconded, motion passed unanimously. Steve Costlow made the motion to approve unit 36 which was all cosmetic inside, unit 70 for security door as long as it is white, unit 40 & 41 for new windows, seconded by Jeff Grabb, motion passed unanimously.
PRESERVATION: Stephen Rand reported dog walk was repaired, sport court was damaged in the wind but it is getting repaired. Getting more bids for deck 1 & 4. Cleaning of pavers are done might be getting more done. Signs for dumpster have been approved.
COMMUNICATION: Kay Chabot stated she will get newsletter out following March meeting.
SOCIAL: Kay Chabot stated she would like to have someone volunteer to be the Chairperson, Karen Mahoney volunteered and Floyd Cooke will assist.
OPEN FORUM: An owner asked about reducing noise from pool 3 motor. Homeowner stated rabbit urine and feces on court and asked if landscapers can blow it off daily. Homeowner said thank you fro umbrella donation, need more shade. Homeowner mentioned the trimming of the bushes away from court. Painting of front door was mentioned by another homeowner.
BUSINESS AT HAND:
1.Wheeled Umbrella Donation-Stephen Rand made motion to accept new replacement umbrella at BBQ and a wheeled umbrella stand at pool to provide better shade. This was offered as a trial to see how it looks, functions, and wears. Kay thanked Corey and Anne Dickinson, seconded by Jeff Grabb, motion passed unanimously. 2. Ratify Pool Equipment-Jeff Grabb made motion to accept the pool equipment estimate of $539 for air release valves, skimmer lid and backwash valves, seconded by Stephen Rand, motion passed unanimously. 3. Ratify Paver Power Washing- Stephen Rand made motion to accept the $600 power washing estimate, seconded by Steve Costlow, motion passed unanimously. 4. Adjustments of Laundry Room Hours-Tabled to ask homeowners in the area of laundry rooms how they feel about the hours being changed. 5. Tennis Fence Adjustment Proposal-Stephen Rand made motion to accept the $1,500 + $110 for fabric post for the tennis court fence to be raised raised to 6 feet for players' safety when running toward balls, seconded by Jeff Grabb, motion passed unanimously.
February 15, 2021
6. Charging Station-Tabled. This will be discussed in future, Board looking into double charging station off of laundry room 4 it will be about $20,000 for 1. Jeff recommended an improvement fund. 7. Painting Committee Discussion-Discussion- Kay mentioned one volunteer so far. Arch chairman Daniel recommends study and planning and involvement of professionals. 8. Ratify Dewey Pest Control Termite Unit 63-Steve Costlow made motion to accept Dewey’s estimate for termite treatment, seconded by Stephen Rand, motion passed unanimously. 9. Conserve Land Care Proposal-Tabled for new estimate 10. Ratify Dog Walk Invoice-Stephen Rand motioned to accept the $150 estimate for Dog walk, seconded by Jeff Grabb, motion passed unanimously. 11. Ratify Board Member Appointment-Stephen Rand motioned to appoint Dexter Ostling to the one year position on the board, seconded by Jeff Grabb, motion passed unanimously. Kay explained to owners that though this was a hard decision for Board, Dex comes with experience having served on his condo Board in NYC. He has also served on Pool and Landscape Committees since relocating here and has owned for many years.
ADJOURNMENT: There being no further business before the Board of Directors, adjournment was at 4:27 p.m.
NEXT MEETING: March 15, 2021 at 3:00 p.m. via zoom.